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Archive for Office

Too Many Good Articles

By Tanya Whitford, CPO® on February 15, 2020 No Comments

I love looking through magazines and pulling out those great articles full of useful information and resources. I even kept them organized in an accordion file by subject like Travel and Fitness so I could quickly grab an article when I needed it. The only problem is, it’s been over 10 years- and I have never once gone into this nicely organized resource file- for anything. This file has been tucked away under my desk for 10 years, but based on an article from 2001- I started this reference file 19 years ago. What?! When I opened it, it still looked so useful. Real Simple magazine was obviously my favorite resource. I couldn’t possibly just throw it all away- but who I am I kidding? If I ever want to know something- I ask Google or Alexa. I don’t go looking through articles I pulled long ago that are now outdated. Time to admit reality- and recycle it all. If I start going through them, it will turn into hours down a rabbit hole of information that I haven’t looked for in years. Time to trust that I have never needed it before and I don’t need to waste the time on it now.

Whether you like to cut out articles, recipes, or save the whole magazine- there comes a time to let it all go if you aren’t using it. Keeping a big pile of things to read creates another task. If the pile only grows and doesn’t dwindle, it is time to be honest about how much you really do or don’t want to read it. The last few years I cut the habit of pulling articles and instead snap a photo to put it in Evernote, or I go directly to a link and save that if I truly think I’ll want the info later. Most times though, I just read and enjoy articles without feeling a need to come back to it. There will be more coming my way and I have to keep moving along. I don’t need to be the keeper of useful information. Google and Alexa have that job now.

Categories : Office, Paper

Organizing Instruction Manuals

By Tanya Whitford, CPO® on September 22, 2015 No Comments

Instruction manuals are a necessary evil. We need them to put an item together or figure out how to operate something- but then what do we do with the bulky booklets? Stick them in a file, a box, throw them away? All of the above actually. Just keep these things in mind:

Manuals

Instruction manuals in magazine holders by broad categories

  1. If a manual is in multiple languages- tear out the languages you can’t read and you will be left with a booklet about 50-75% smaller than you started with which is already a huge help. Just staple the pages you are keeping together.
  2. Tape the receipt of big ticket items right on the cover or inside cover. If you ever need to call customer service about a warranty you will have the information right there.
  3. Consider how you would find a manual if you were looking for it. Do you want to go to a file or a binder and find a neatly labeled “Warranty/ Instructions- Fridge” file or plastic sleeve? Or is an upright magazine rack or box labeled “Kitchen Manuals” enough and you’ll just dig for it when and if you ever need it? You have to weigh the time it takes to set up your system versus how much you think you will actually reference it. If you rarely go and look at a manual, there is not much sense in spending a lot of time to organize them.
  4. Why keep the manuals at all? If you never look at them and never have, what is the point in keeping them? There are some online sites like Manuals Online and ManualsLib that have hundreds of thousands of manuals online should you need them. If you have an issue, you can also do a quick search online. Anytime I have a technical problem, I search for an answer online- not in the instruction manual.

Whether you decide to organize your manuals in a neat system, put them in broad categories, or get rid of them all together- just do something with them. They come into our lives on a frequent basis and it is having a plan that makes all the difference.

Categories : Kitchen, Office, Paper

Computer Cable Holders

By Tanya Whitford, CPO® on May 26, 2014 No Comments

IBefore have a lot of cables plugged into my laptop. When I want to grab it and work somewhere else, I have to unplug all the cables and hope none of them fall behind my desk. I tried one of these cable holders that I found at Target, but soon found that it didn’t always work. It was as if the cables move on their own sometimes and fly off the desk to hide from me. And it certainly didn’t hold any of the increasingly tiny USB Bluetooth inserts for mice, keyboards, and Fitbits that are very easy to lose track of.

Then I tried a MOS– Magnetic OrgMOSanization System. It is pretty nice. It forms a secure seal with your desk with suction- no need to install it. And things just stick to it like magic! OK. Like magnets! It is fun to drop your cables on it and have them stick so easily. They include 3 magnetic cable ties in case your cable is not magnetic. I don’t lose the cables anymore and all the tiny USB inserts have a place to stay put so I can always find them. I even throw my earrings on it! I kind of wish I had a big super strong MOS  that would work for keys and all the loose change my husband seems to leave everywhere =) For now I am very happy to have something that keeps my computer cables secure and right where I left them!

 

Categories : Helpful Products, Office
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